How to Document Mold in Your Home or Apartment (Step-by-Step)

If you’ve found mold in your home or apartment, your first instinct might be to clean it—or panic. But before you do anything else, document it. Whether you're a tenant trying to notify your landlord, a landlord preparing to hire a professional, or a homeowner filing an insurance claim, proper documentation can protect your health, your property, and your wallet.

As a Licensed Mold Assessor, I’ve reviewed thousands of cases where people waited too long or didn’t record the right details. In this guide, I’ll show you the most effective way to document mold—what to record, how to photograph it, and what tools to use—so you have clear evidence that’s ready for whatever comes next.

📸 Why Documenting Mold Is So Important

Documenting mold isn’t just about keeping a record—it’s about proving what happened, when it happened, and how serious it is. Mold can spread fast, and small spots may be symptoms of bigger issues behind the walls.

Proper documentation can:

• Support requests for repairs or remediation
• Show a history of moisture problems or negligence
• Help with insurance claims or rental disputes
• Guide professionals toward the source of the problem

“Moisture problems and mold growth should be documented with photos and written descriptions. Keep these records as part of a healthy home maintenance plan.”
— U.S. Department of Housing and Urban Development (HUD)

🛠 What You’ll Need

You don’t need expensive gear to document mold effectively. Here’s what I recommend:

• Smartphone or camera (with timestamp enabled)
• Notebook or digital note app (or use our printable mold log)
• Moisture meter (optional, but helpful)
• Flashlight (for dark corners, under cabinets, etc.)
• Measuring tape (to track mold size over time)

🗂 Step 1: Create a Mold Log

A mold log is your running history of observations. Include:

• Date and time of first discovery
• Exact location(s)
• Size of affected area (measure in inches or feet)
• Color, smell, and texture
• Photos (link or filename for each)
• Any moisture sources or leaks present
• Action taken (cleaning, notifying landlord, etc.)

You can use a simple notebook or download a printable version here:
👉 Mold Documentation Log (PDF)

📷 Step 2: Take Clear Photos

Photos are the most powerful form of mold evidence. Here’s how to make them count:

✅ Best Practices:

• Use natural light where possible, or use a flashlight to avoid shadows
• Take wide shots to show the location in the room
• Take close-ups to show mold texture and color
• Photograph measuring tape next to the mold for scale
• Include a moisture meter reading, if available

Tip: Enable timestamps on your camera settings or keep a file naming convention like 2025-04-06-kitchen-ceiling-mold.jpg.

📈 Step 3: Monitor and Track Changes

Mold can grow quickly. Revisit and update your mold log every few days if:

• The affected area is expanding
• The smell intensifies
• Mold returns after cleaning
• Your symptoms worsen (coughing, sneezing, fatigue, etc.)

This ongoing record can help show whether the mold issue is persistent or recurring—both critical details for landlords or insurance companies.

📬 Step 4: Share Your Documentation (When Ready)

Once you've gathered enough evidence, you may need to share it with:

• Your landlord or property manager
• A mold remediation specialist
• Your home or renters insurance provider
• A licensed mold inspector (if testing or air quality analysis is needed)

Keep a copy of everything you submit. If you're a tenant, send all communication in writing and ask for confirmation of receipt.

“Tenants should notify property managers promptly and provide clear descriptions of observed mold and moisture. Written notices are preferred.”
— Environmental Protection Agency (EPA)

🧠 Pro Tip: Don’t Just Document Mold — Document Moisture

Mold is the symptom. Moisture is the cause. Whenever you see mold:

• Check for plumbing leaks under sinks or behind appliances
• Look for roof leaks in ceilings or attics
• Watch for condensation around windows, walls, and ductwork
• Use a humidity sensor — ideal indoor humidity is 30–50%

⚠️ When to Call a Professional

If the mold covers more than 10 square feet, or keeps coming back after cleaning, it's time to bring in a licensed mold assessor or remediation specialist.

You can start by booking a virtual consultation or in-home inspection here:
👉 Schedule a Mold Assessment →

✅ Summary: Documenting Mold in 5 Simple Steps

1. Start a mold log (written or digital)
2. Take wide and close-up photos with scale
3. Track changes over time
4. Record moisture sources and related conditions
5. Share documentation with the right people at the right time

Need help identifying the type of mold you’ve found?
Check out our Common Household Mold Types Guide

Disclaimer: This article is for educational purposes only and does not constitute legal advice.